SECTION 4 CONSTRUCTION REQUIREMENTS AND CONDITIONS
SP-4.01 Pre-Construction Conference
A Pre‑Construction Conference will be scheduled with the Contractor to discuss his/her planning, proposed personnel, schedules, material sources, equipment, and other matters essential to the satisfactory performance of the work. All airport operations and security requirements will also be discussed.
SP-4.02 Notice to Proceed
The Notice to Proceed as defined in GP-8.02 will be issued within one hundred and twenty (120) calendar days after the Notice of Recommended Award, subject to the conditions of SP-8.00.
SP-4.03 Plans and Specifications Furnished to Contractor
The Contractor will be supplied with five (5) copies of the Contract Documents by the MAA. If any changes are made to these documents, the MAA will provide the Contractor with five (5) copies of any revisions or additions to the Contract documents. The Contractor shall have available on the work-site, at all times during the prosecution of the work, one (1) updated copy of said Contract Documents. Additional complete copies of the Contract Documents are available at the price stated in the Notice to Contractors. The Contractor is responsible for obtaining the latest issue of all other documents referenced in the Contract Documents.
SP-4.04 Contractor's Staging Area
A. An area of the Administration's property as shown on the Contract Drawings or to be designated at the Pre-Construction Conference will be available for use by the Contractor during the duration of the project as the staging area. The Contractor shall be responsible for security and maintenance of his/her staging area at all times. All costs incurred thereby shall be considered incidental to work under this Contract.
B. It is intended that equipment and materials needed for the construction will be stored in the designated Contractor's staging area. A construction work area will be made available to the Contractor on a limited basis for the storage of equipment in the vicinity of the work area. Equipment and materials necessary at the work site(s) may be transported to those site(s) only as necessary to meet approved schedules. At the end of each working day, the Contractor's equipment shall be withdrawn to the designated area and placed in an orderly fashion.
C. Staging areas and all areas used for storage of equipment or material shall be restored to their pre-existing original condition immediately upon completion of each phase or the project, as required by the Engineer. No additional compensation shall be provided for pavement repair, regrading, placement of topsoil, seeding and mulching in disturbed areas, or for any restoration activity required by the Owner.
SP-4.05 Access to Site
A. No access to the construction site shall be through the terminal area except as approved by the Engineer. Specific access routes to the construction area will be subject to approval of the Engineer and will be discussed at the pre‑bid conference. All persons entering the Airport property must have proper identification. Routing within the airfield area shall be subject to the approval of the Engineer.
B. The approved haul routes shall be built and maintained by the Contractor. Where such routes cross underground utilities, the depth of the utility shall be determined by exploratory excavation, and suitable measures taken, such as the construction and maintenance of temporary fill to provide a minimum of cover over the utility.
C. Upon completion of the Contract, any areas occupied by construction roads shall be properly graded, existing topsoil shall be replaced and the areas shall be seeded and mulched to return them to a condition at least equal to that which existed prior to their use by the Contractor. Sod may be required in such areas which receive backwash from aircraft.
D. All Contractors who require access through any airfield post gates(s) or other areas will be issued key(s) by the MAA, Office of Airport Operations. The Contractor will be required to post a Five Hundred Dollars ($500) deposit for each key. The deposit will be made with the MAA, Office of Business Administration, Division of Finance, Accounting Section. A receipt will be issued to the Contractor by the Accounting Section. Upon completion of the Contract, the Contractor shall return all keys to the MAA, Office of Airport Operations. After verifying that all keys have been returned, the MAA, Office of Airport Operations, will notify the Accounting Section to refund the Contractor's deposit.
E. If the Contractor shall lose a key(s), the Five Hundred Dollars ($500) deposit per key will be forfeited. The Contractor may request a replacement key at an additional key deposit of Five Hundred Dollars ($500). Each replacement key will also be subject to forfeiture of the Five Hundred Dollars ($500) deposit if lost by the Contractor.
SP-4.06 Federal Aviation Administration Facilities
The Contractor's special attention is directed to the Federal Aviation Administration (FAA) facilities (including power and control cables) as well as airfield lighting facilities located on the worksite. Any damage to these facilities by the Contractor's operations will be repaired or replaced by the FAA at the Contractor's expense. The Contractor shall notify the Engineer in writing at least thirty (30) days prior to beginning any work which will interfere with FAA navigational aids.
SP-4.07 High Structure Approval Procedure
The Contractor shall be responsible for obtaining FAA and MAA approval for any temporary structures, construction equipment and cranes which are not shown or included in the contract Safety and Phasing plans. If the Contractor wishes to place temporary structures, construction equipment and cranes at locations and/or heights which differ from the Safety and Phasing plans, the Contractor must submit a Notice of Proposed Construction or Alteration (FAA Form 7460-1) to the MAA Division of Planning for coordination and approval. The FAA requires approximately 90 calendar days to review Form 7460-1. Once the FAA has approved Form 7460-1, the MAA Division of Planning will issue an Airport Zoning Permit to the Contractor. The MAA review time is approximately 10 calendar days. No additional contract time or claim will be considered due to delays in obtaining FAA and MAA approval of contractor-requested temporary structures, construction equipment and cranes. The FAA and MAA review times indicated above are approximate. MAA makes no commitment to the Contractor that approval will be granted within the specified times.
SP-4.08 Sanitary Provisions
The Contractor shall provide and maintain at all times in a neat and sanitary condition such accommodations for the use of his/her employees as may be necessary to comply with the requirements and regulations of the Department of Health or of other bodies or tribunals having jurisdiction thereof. He/she shall commit no public nuisance. No public restrooms shall be used unless approved by the Engineer.
SP-4.09 Dust Control and Housekeeping
A. The Contractor shall maintain the work during construction and until the work is accepted. This maintenance shall constitute continuous and effective work prosecuted day by day, with adequate equipment and forces so that the work is maintained in satisfactory condition at all times.
B. The Contractor shall maintain all existing utilities in an operational manner or standard as required by the Engineer.
C. The Contractor shall be responsible for the control of dust in his/her own construction zone, and along all haul routes. The Contractor shall be liable for any damage caused as a result of dust arising out of negligent control and maintenance. Housekeeping of the entire construction area should be done on a continuous basis.
D. The Contractor shall be responsible for safeguarding his/her construction area against thunderstorms and high winds. The Contractor shall monitor weather reports daily. If severe weather is forecasted, the Contractor shall properly secure all construction material and equipment and ensure that the construction site is free of all loose debris which could be blown off/around by the wind. When severe weather is forecasted to develop after working hours, the Contractor shall inspect the construction site at the end of the day to insure that the site is secured for high winds. The Contractor shall be liable for any damages caused as a result of blown debris, negligent control and maintenance.
E. All work shall be properly protected during construction including the shielding of soft or fragile materials, when necessary and/or upon Engineers request, the temporary plugging of open lines and conduits during construction. At completion of each construction area(s), the work area(s) shall be thoroughly cleaned and all tools, equipment, obstructions, or debris as a result of the Contractor's operation shall be removed from the premises.
F. If the Contractor fails to properly remove materials dropped, tracked, deposited, spilled, or blown onto existing facilities, within twenty-four (24) hours, the removal will be performed by the Maryland Aviation Administration, and the direct cost thereof plus one hundred percent (100%) of said cost will be deducted from monies due, or to become due the Contractor.
SP-4.10 Plant/Source Inspection
A. The Engineer or his/her authorized representative may inspect, at its source, any specified material or assembly to be used in the work. Manufacturing plants may be inspected from time to time for the purpose of determining compliance with specified manufacturing methods of materials to be used in the work and to obtain samples required for his/her acceptance of the material or assembly.
B. Should the Engineer conduct plant/source inspections, the following conditions shall exist:
1. The Engineer shall have the cooperation and assistance of the Contractor and the producer with whom he/she has contracted for materials.
2. The Engineer shall have full entry rights at all reasonable times to such parts of the plant or other facility that concern the manufacture or production of the materials being furnished.
3. If required by the Engineer, the Contractor shall arrange for adequate office or working space that may be reasonably needed for conducting plant/source inspections. Office or working space should be conveniently located with respect to the plant/source.
C. It is understood and agreed that the Owner shall have the right to retest any material which has been tested and approved at the source of supply after it has been delivered to the site. The Engineer shall have the right to reject any material which, when retested, does not meet the requirements of the Contract Documents.
SP-4.11 Layout of Work
The Contractor shall layout its work from MAA's established base lines and bench marks indicated on the drawings, and shall be responsible for all measurements in connection with the layout. Any inconsistencies shall be reported to the Engineer for resolution prior to commencing work. The Contractor shall furnish, at its own expense, all stakes, templates, platforms, equipment, tools, materials and labor required to layout any part of the work. The Contractor shall be responsible for executing the work to the lines and grades that may be established or indicated by the Engineer. The Contractor shall also be responsible for maintaining and preserving all stakes and other marks established by the Engineer or by the Contractor's forces until authorized to remove them. If such marks are destroyed by the Contractor through its negligence before their removal is authorized, the Engineer may replace them and deduct the expense of the replacement from any amounts due, or to become due to the Contractor.
SP-4.12 Existing Utilities
A. The Contractor shall not begin or make any excavation without first notifying the Maryland Aviation Administration and each and every public service company which may have underground facilities in the area(s) of the proposed work at least seventy two (72) hours prior to the commencement of such work. In Baltimore and Anne Arundel Counties, the Contractor must notify the public service companies of work intentions by calling MISS UTILITY at 1-800-257-7777.
B. The Contractor shall notify and receive approval from the Engineer in writing seven (7) days in advance of any utility shut down that will affect the normal operations at Baltimore/Washington International or Martin State Airports. Utility shut downs shall only be allowed at night and during hours determined by the Engineer (normally between 11:00 midnight to 5:00 am). The Contractor shall provide the Engineer with the type of utility and anticipated duration of shut down and specific area(s) that will be affected as a result of this work.
C. The Contractor is to maintain service under this Contract on all the existing water lines, telephone lines, gas lines, electrical lines, etc. during the progress of the work.
D. The Contractor shall be fully responsible for any, and all damages to underground and aboveground utilities and facilities resulting from his/her operation. No separate measurement or payment will be made to the Contractor for locating, working around or protecting utilities. All costs incurred thereby shall be considered incidental to work under this Contract.
E. The Contractor shall have available on-call sufficient specialty Contractors, such as electrical, plumbing, etc., to repair any damage to existing facilities that might occur as a result of construction operations regardless of when the damage might occur.
F. The Contractor shall utilize above ground fire hydrants for any activities requiring a water source in accordance with the local Authority Having Jurisdiction. Airfield underground hydrants shall not be used under any circumstance by the Contractor or his subcontractors, unless approved in advance in writing by the Office of the Fire Marshal/Fire Rescue Department.
SP-4.13 Temporary Utilities
A. The Contractor shall provide all electricity and water required for any and all purposes at the Airport under this Contract. The procurement, installation of meters and any permits that shall be required for the performance of this work shall be considered the Contractor's responsibility and incidental to the work under this Contract. All sources of water and electricity shall be approved by the Engineer in writing prior to use by the Contractor. The Contractor shall be responsible for transporting the water from the approved source to the working area. The Contractor shall restore any damage resulting from his/her operations.
B. Unless otherwise provided in the Contract, the amount of each utility service consumed shall be charged to or paid for by the Contractor at the prevailing rates charged to the MAA or, where the utility is produced by the MAA, at reasonable rates determined by the Procurement Officer. The Contractor shall carefully conserve any utilities furnished without charge.
C. The Contractor, at its expense and in a workmanlike manner satisfactory to the Procurement Officer, shall install and maintain all necessary temporary connections and distribution lines, and all meters required to measure the amount of each utility used for the purpose of determining charges. The Contractor shall be responsible for bringing water or electricity from its source to the construction area. Before final acceptance of the work by the MAA, the Contractor shall remove, at his/her expense, all temporary connections, distribution lines, meters, and associated paraphernalia.
SP-4.14 Request for Information Procedures
This section specifies administrative and procedural requirements for handling and processing of Requests For Information (RFI) initiated by the Contractor seeking clarification of contract drawings and specifications. A sample RFI form is included under these Special Provisions, Section 10, SP-10.01 and in the Technical Provisions.
A. Submit a RFI as soon as an issue requiring clarification arises. Allow a minimum of seven (7) business days for a response from the Administration.
B. Completely identify all work affected by the RFI, with references to all pertinent drawing numbers and specification paragraphs included.
C. Clearly identify relevant field conditions, dimensions and as-built conditions on sketches attached to the RFI.
D. If the RFI addresses a conflict in the Contract Documents, clearly describe all pertinent portions of the Contract Documents in conflict and provide all data necessary to enable the Administration to respond to the RFI.
E. Allow each subcontractor or supplier involved in, or affected by the RFI, to review the request prior to submission to the Administration and include a suggested solution to the issue addressed in the RFI that has been coordinated between the affected subcontractors or suppliers.
F. Incomplete RFI's will not be considered and will be returned to the Contractor.
G. Statements or other indications by the Contractor of potential time or cost impacts on a submitted RFI shall not serve as written notification of a claim, as required by GP-4.06, Changes and GP-5.14, Claims. If, upon receipt of the Administration's response to a RFI, the Contractor believes it is entitled to an equitable adjustment, the Contractor must follow the procedures detailed in GP-4.06, Changes and GP-5.14, Claims.
SP-4.15 Supervision by the Engineer
The work is to be carried out under the supervision of the Engineer and to his/her entire satisfaction. The work and materials shall be strictly of the best quality of the kinds herein specified; and should any work or materials other than those specified or shown be introduced into the construction of the work, the Engineer, or authorized agent, shall have full power to reject them, and they shall be removed from the premises within twenty-four (24) hours by the Contractor after being notified to do so.
SP-4.16 Burning and Welding Permits
A burning and welding permit must be obtained by the Contractor from the Airport Fire and Rescue Department before burning, welding, or use of an open flame on airport property. The Contractor shall comply with all requirements of the permit at all times.
Permits will be issued between the hours of 9 am-11 am and 1 pm-3 pm Monday through Sunday. Permits will only be issued outside of these hours in an emergency situation. An emergency is defined as something that will disrupt airport operations and cannot wait to be fixed.
SP-4.17 Energized Equipment Work Permits
An energized equipment work permit must be obtained by the Contractor from the Office of Facilities Maintenance before working on any equipment which must remain in service and cannot be de-energized. The Contractor shall comply with all requirements of the permit at all times. Energized equipment includes, but not limited to, electrical and mechanical equipment.