1.4        AIRPortal Submissions

1.4.1  AIRPortal Document Manager (ADM)

AIRPortal submissions occur using the AIRPortal Document Manager application. ADM is a lightweight, downloadable, Windows based desktop application that allows MDOT MAA consultants to directly submit electronic deliverables to the MDOT MAA for archiving purposes. ADM streamlines the archiving process at MDOT MAA for document submittals to include design documents, environmental documents, and planning documents.

File naming standards and information on which files should be submitted to MDOT MAA via ADM can be found in the following locations:

·        PEGS V1, Appendix 1A ADM User Guide for Design Consultants

·        PEGS V1, Appendix 1B ADM User Guide for Environmental Consultants

·        PEGS V1, Appendix 1C ADM User Guide for Planning Consultants

An AIRPortal login is required to utilize ADM. ADM is available at the following location: AIRPortal > AIRPortal Document Manager (ADM). The following are the system requirements to successfully install and run ADM:

A.     Windows 7 SP1 or higher

B.     .NET Framework 4.5

C.      1 GHz processor

D.     1 GB RAM

E.      100 MB of disk space

F.      Internet connectivity

Only prime consultants on projects are authorized to submit electronic deliverables using ADM. Sub-consultants will not be able to submit electronic deliverables using ADM and therefore must transmit files to the prime for submission.

Email support can be obtained from the AIRPortal Administrator.

1.4.2  ADM Submissions for Design Consultants

ADM will be used for the submission of all CAD and non-CAD electronic deliverables for archiving purposes at each Design Phase as outlined in PEGS V2, Chapter 3.2 Deliverables by Design Phase. All electronic deliverables submitted using ADM must be uploaded by the prime consultant at the same time as submissions to MDOT MAA Project Manager for distribution and review.

ADM is configured to accept the following eligible submissions:

A.     Exhibits and presentations – Presentations will be submitted in .pdf, .ppt or .pptx format. Photographs included in the presentations should be reduced in size to optimize the performance of the presentation.

B.     30/60/100 review documents (drawings and specifications)

C.      Draft, draft-final, and final reports

D.     Bid Documents (drawings, specifications, bid forms)

E.      Addenda

F.      Conformed documents

G.     Record documents

Electronic deliverables outlined in PEGS V2, Chapter 2 Design Procedures that are not reports or specifications (i.e. meeting minutes, final task files, etc.) will be delivered to the MDOT MAA Project Manager as described in PEGS V2, Chapter 2 Design Procedures.

Required hard copy documents will be submitted to the MDOT MAA Archive as outlined in PEGS V2, Chapter 3.3 Standard File Naming Conventions. ADM does not eliminate the need for paper and electronic copies of documents for distribution to MDOT MAA for review. The MDOT MAA Project Manager will continue to direct these activities.

For availability, usage, limitations and system requirements, please refer to PEGS V1, Chapter 1.4.1 AIRPortal Document Manager (ADM).

Instructions on how to submit engineering records via ADM can be found in PEGS V1 Appendix 1A ADM User Guide for Design Consultants.

1.4.2.1         Passenger Boarding Bridges Data Requirements for AIRPortal

Refer to Specification 347713X_Apron Drive Passenger Boarding Bridges in PEGS V2, Appendix 2D Standard Specifications for AIRPortal submission requirements.

1.4.2.2          ADM Submission Requirements for Reports

A.     Geotechnical Reports

The consultant shall submit the final Geotechnical Report in electronic format described below, to the MDOT MAA Archive using MDOT MAA’s Engineering AIRPortal Document Manager (ADM). The requirements for submission onto ADM are:

1.      Full Report, as one multipage PDF document. Geotechnical Report shall be submitted both in the Engineer’s Report and as a separate PDF document from the Engineer’s Report on ADM.

2.      Individual logs, as one PDF per log.

3.      Boring/Coring location plan in both PDF and DWG formats.

Refer to PEGS V2, Chapter 3.3 Standard File Naming Conventions for file naming requirements.

Refer to PEGS V2, Chapter 3.7.2 Geotechnical Reports for other requirements.

B.     Stormwater Management Reports

The consultant shall submit the draft and final Stormwater Management Report in electronic, Portable Document Format (PDF), to the MDOT MAA Archive using MDOT MAA’s Engineering AIRPortal Document Manager (ADM). The requirements for submission using ADM are:

1.      Full Report as one multi-page PDF, as submitted to the MDE.

Refer to PEGS V2, Chapter 3.3 Standard File Naming Conventions for file naming requirements.

1.4.2.3          ADM Submission Requirements for Topographic Surveys

If topographic survey is performed for a project, the survey data shall be submitted to MAA in CAD (dwg) format. The topographic surveys shall be submitted to MAA via AIRPortal ADM at the time of the first scheduled deliverable to MAA.

A.     For SUE tasks the topographic survey data submitted will be used to confirm that the consultant has successfully captured all utility features in the geodatabase checkout submissions. Topographic surveys that do not contain any “utilities,” will still be used by MAA to update other surface features such as pavement markings.

B.     For design projects, the topographic survey data will be used to confirm the existing GIS-related features in AIRPortal.

Topographic survey data CAD (dwg) files shall be eTransmitted and submitted via AIRPortal ADM by choosing the following options:

Submittal Group: Topographic Survey

Document Type: Topographic Survey

Standard naming of both dwg and eTransmit is as follows:

CX-TOPO-<AE Task Number>

Ex: “CX-TOPO-3901.dwg” and “CX-TOPO-3901.zip”

1.4.3  ADM Submissions for Environmental Consultants

As described in PEGS V4, Environmental and Noise, the MDOT MAA Office of Environmental Services requires consultants to submit final project documents via the ADM application. Refer to PEGS V1, Appendix 1B ADM User Guide for Environmental Consultants for how to submit environmental documents to MDOT MAA. Final documents must be uploaded in PDF format, although consultants may submit files in other file formats in addition to PDF. Once environmental files have been submitted and approved by the MDOT MAA archivist, they are stored in a database and are accessible by reference in one or more Environmental Services libraries found in AIRPortal.

1.4.4  ADM Submissions for Planning Consultants

As described in PEGS V5, Planning and Real Estate, the MDOT MAA Office of Planning requires consultants to submit final project documents via the ADM application. Refer to PEGS V1, Appendix 1C ADM User Guide for Planning Consultants for how to submit environmental documents to MDOT MAA. Final documents must be uploaded in PDF format, although consultants may submit files in other file formats in addition to PDF. Once planning files have been submitted and approved by the MDOT MAA archivist, they are stored in a database and are accessible by reference in one or more Planning libraries found in AIRPortal.